Annual General  Meeting Guidelines

Meeting Room

Draft Minutes for 20231113 AGM Minutes - Correct file to be attached

Preparing for taking the Minutes  

1. Use - AGM Template
2. Copy the Template into - AGM Minutes Folder
   • Use save as or download upload functions
3. Rename Template - "YYYYMMDD AGM Minutes"
4. Follow instructions on "YYYYMMDD AGM Minutes"
5. Copy/Paste Agenda Items to "YYYYMMDD AGM Minutes"
6. When done Save as PDF
7. Send PDF copy to David Cruise
8. Send PDF to ocmail@

Roles
* Chairperson
* Minute Keeper (Use this page as your running sheet)
* Chat Moderator

* Previous Attendance

MEETING AGENDA

Timeline
 * Record Time Started
 * Welcome to Country
 * Appoint Chairperson, 
 * Appoint Minute Keeper 
 * Appoint Chat Moderator
 * Capture Attendance - Voice Check copied to chat for minutes
 * Minutes approved - Share link to any outstanding minutes - Check Here
 * Matters arriving the Minutes
 * Correspondence ( See Draft Minutes)
 * Budgets Applications 
 * Payments
 * Proposed Motions
 * Carried Resolutions
 * Next Meeting
 * Time Ended